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Job Reference Code : OCC/17 / 88
Job Title : Board Secretary
Job Location :
Job start date : 23/11/2017
Department: HR
Preferred Qualification : Master`s degree in Law, Accounting, Auditing, Business Administration or equivalent
Preferred Years of Experience : 4 years

 
• Acting as Secretary to the Board of Directors,
• Assisting the Board of Directors in the compliance with the requirements of governance and compliance, and the legal and procedural requirements,
Duties and Responsibilities
Secretariat work of the Board of Directors 
- Make agenda proposals of Board of Directors and sub-committees meetings and the Sub-committees determined by the Board and the General Assembly Meeting.
- Prepare the agendas of the Board meetings / sub-committees determined by the Board and get their approval by the Chairman of the Board / Committee Chairs and invite the members to attend the meetings.
- Prepare minutes draft of the Board meetings and send them to the members after being reviewed by the Chairman of the Board
- Prepare meeting minutes of committees of the Board (which are determined by the Board), and distribute them to all members after being approved by the concerned Committee Chairs.
- Inform the Executive Management of the approved resolutions of Board of Directors and sub-committees. 
- Follow up the implementation of the resolutions of the Board and subcommittees, and submit reports regarding the executive situation.
Legal Duties
- Provide the Board with the legal opinion in the topics related to the Board.
- Coordinate and follow-up with the legal offices, which the company are in contract with, regarding the issue related to the Board.  
- Works related to Commitment.
- Ensuring the Board`s compliance with the legal and procedural requirements in relation to the Governance Charter of Public Shareholding Companies and to the Commercial Companies Law.
- Assisting the Board of Directors and the subcommittees to comply with the laws in accordance with the powers of the delegated authority.
- Follow up whatever laws and regulations issued related to the work of the company, and place them before the Board of Directors.
- Maintaining all records of the Secretariat of the Board and the legal documents.
- Any other duty assigned by the Board of Director.
Professional skills 

- Good communication skills
- Good skills in planning, preparation and coordination of meetings of the Council and the sub-committees.
- Ability to write minutes and reports.
- Fluency in spoken and written Arabic and English

Qualifications & Experience
-Master`s degree in Law, Accounting, Auditing, Business Administration or equivalent with at least 4 years of practical experience, including two years in the field of the Board Secretariat work.
-Or a degree in Law, Accounting, Auditing, Business Administration or equivalent with practical experience of not less than 6 years, including three years in the field of the Board Secretariat work.

Key Performance Indicators

- No. of SAP non availability exceeding RTO
- # of overdue SAP support tickets
- Maintain up to date SAP system
- Maintain  SAP backup regularly as per backup policy
- # of initiatives in IT field


 
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