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Job Reference Code : OCC/14 / 11
Job Title : Secretary
Job Location : Muscat
Job start date : 09/10/2018
Department: Marketing
Preferred Qualification : High school or diploma . Secretarial Certificate
Preferred Years of Experience : 1
Key Responsibilities
1. Responsible for typing and proper filing of all correspondences, files. 
2. Responsible for the proper coordination of the day – today Secretarial & Administrative support functions of Department. 
3. Co-ordinate and organize meetings, publish and follow up on meeting minutes,
4.     Answer the inquiries of customers in coordination with the marketing team.  
5. Assist the manager to collect all data connected with preparation of regular / weekly / monthly reports t. Liaise / Co-ordinate with the department managers / officers for preparing the reports.
6. Maintain an efficient filing system 
7. Arranging Travel & Hotel Bookings 
8. Manage and control Office Stationery and consumables.
9. Maintaining Manger’s calendar and arranging appointments. 
10. Providing general assistance as required by the team including creating, reviewing and amending documents/correspondence.
11. Take charge of reception of telephone calls for Sr. Manager – Marketing and organizes appointment schedules as and when required by him.
12. Maintain confidentiality of all correspondence on sensitive matters concerning marketing especially those dealing with strategies in pricing and customer credit facilities.
13. Maintain all records up to date.

Education, skills & Experience:
High school or diploma . Secretarial Certificate
Experience of having worked as a secretary.
Good communication skills. Conversant with English, typing, short hand. Is computer literate.


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